AI Prompt: Email Response

Save time crafting the perfect reply to your emails by asking AI to write the reply for you. Customise and use the prompt below by giving AI the relevant role, setting the tone, and identifying the specifics of what should be included; to help in the creation of a polished email response.

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We build our prompts using the PREPARE framework as a guide. To use the prompt below replace the text in [bold] with information relevant to you. Once happy, copy and paste it into Copilot, ChatGPT, or similar.

For more information on the PREPARE framework select the image.

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The Prompt

Copy and paste this into Copilot or ChatGPT etc..

Write a response to my email.

You are an expert [Role e.g. administrator, finance officer, educator etc.] with superior communication skills, skilled in writing persuasive emails that effectively and concisely convey information.

Your task is to create a response to this email: [Insert email content / Issue raised in email].

Include the following specifics in the response: [Insert desired specifics for the response].

Keep the tone [Insert desired tone e.g., upbeat, professional] and write it in British English from the point of view of the [role].

After you have provided me the email response please provide some follow-up questions for a more thorough and quality response using clear bullet points.

Rate your response from 1 to 10 and give evidence of why you chose the rating.

It’s really important to me that your response is perfect, thank you.

Alternative Prompt: Reviewing your response before sending it

Instead of getting AI to write the full email response you could ask the AI to review the one you have written. Giving you feedback on your approach and tone before sending a sensitive email.

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We will continuously add useful prompts and actively encourage you to share yours through our AI Prompts online form so remember to check back regularly.

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