{"id":8076,"date":"2023-08-03T08:24:47","date_gmt":"2023-08-03T08:24:47","guid":{"rendered":"https:\/\/blogs.loucoll.ac.uk\/learningtechnology\/?p=8076"},"modified":"2023-08-03T08:52:29","modified_gmt":"2023-08-03T08:52:29","slug":"teams-rollover-23-24","status":"publish","type":"post","link":"https:\/\/blogs.loucoll.ac.uk\/learningtechnology\/2023\/08\/03\/teams-rollover-23-24\/","title":{"rendered":"Teams Rollover 23\/24"},"content":{"rendered":"\n<h4 class=\"wp-block-heading\">Introduction<\/h4>\n\n\n\n<p>At the start of each academic year, lecturers are responsible for managing their Microsoft Team sites. Staff should archive all of the Teams sites used for teaching in 2022\/23 with the exception of courses continuing in 2023\/24 that include the same students. This is to ensure that students are not accessing pages unsupervised and to preserve the team for future access if it is needed. As a note any students not continuing on to the second year need to be removed from the Team site and LearnZone course pages as necessary. <\/p>\n\n\n\n<p>Don&#8217;t worry if something goes wrong archived Teams can be restored at any time. <\/p>\n\n\n\n<p>Once you have archived your Teams you will need to build new ones for this year&#8217;s learners. When naming a new Class Teams site, you should use a name that is meaningful to you and others, including the ProSolution course code and the group as a suffix. See the example below:<\/p>\n\n\n\n<figure class=\"wp-block-pullquote\"><blockquote><p>Unit 1 Sport Nutrition &#8211; TFG1234\/A<\/p><cite>Meaningful Name &#8211; Course Code\/Group<\/cite><\/blockquote><\/figure>\n\n\n\n<hr class=\"wp-block-separator has-alpha-channel-opacity is-style-wide\" \/>\n\n\n\n<h4 class=\"wp-block-heading\">Guidance<\/h4>\n\n\n\n<p>Below you will find all you need to know about archiving, building, and categorising Teams sites.<\/p>\n\n\n\n<div style=\"height:15px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n\n\n\n<h5 class=\"wp-block-heading\">Archiving teams<\/h5>\n\n\n\n<div class=\"wp-block-media-text alignwide is-stacked-on-mobile\" style=\"grid-template-columns:38% auto\"><figure class=\"wp-block-media-text__media\"><img loading=\"lazy\" decoding=\"async\" width=\"398\" height=\"158\" src=\"http:\/\/blogs.loucoll.ac.uk\/learningtechnology\/files\/2021\/09\/Manage-teams.png\" alt=\"Manage Teams menu screen capture\" class=\"wp-image-6344 size-full\" srcset=\"https:\/\/blogs.loucoll.ac.uk\/learningtechnology\/files\/2021\/09\/Manage-teams.png 398w, https:\/\/blogs.loucoll.ac.uk\/learningtechnology\/files\/2021\/09\/Manage-teams-300x119.png 300w\" sizes=\"auto, (max-width: 398px) 100vw, 398px\" \/><\/figure><div class=\"wp-block-media-text__content\">\n<ul class=\"wp-block-list\">\n<li>Select the <strong>More options<\/strong> cog:\n<ul class=\"wp-block-list\">\n<li>in <strong>Grid <\/strong>view this is at the top right of the window.<\/li>\n\n\n\n<li>in <strong>List <\/strong>view this is at the bottom below the list of Teams.<\/li>\n<\/ul>\n<\/li>\n\n\n\n<li>Select <strong>Manage teams<\/strong>.<\/li>\n\n\n\n<li>From the list of teams select the <strong>&#8230;<\/strong> ellipsis\/ hotdog button next to the Team you need to archive.<\/li>\n\n\n\n<li>Select<strong> Archive team<\/strong>.<\/li>\n<\/ul>\n\n\n\n<p>*<strong>Note:<\/strong> You can only archive teams that you are the owner of.<\/p>\n<\/div><\/div>\n\n\n\n<div style=\"height:15px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n\n\n\n<h5 class=\"wp-block-heading\">Restoring a Team<\/h5>\n\n\n\n<div class=\"wp-block-media-text alignwide is-stacked-on-mobile\" style=\"grid-template-columns:38% auto\"><figure class=\"wp-block-media-text__media\"><img loading=\"lazy\" decoding=\"async\" width=\"562\" height=\"197\" src=\"https:\/\/blogs.loucoll.ac.uk\/learningtechnology\/files\/2021\/09\/Restore-team.png\" alt=\"\" class=\"wp-image-6345 size-full\" srcset=\"https:\/\/blogs.loucoll.ac.uk\/learningtechnology\/files\/2021\/09\/Restore-team.png 562w, https:\/\/blogs.loucoll.ac.uk\/learningtechnology\/files\/2021\/09\/Restore-team-300x105.png 300w\" sizes=\"auto, (max-width: 562px) 100vw, 562px\" \/><\/figure><div class=\"wp-block-media-text__content\">\n<ul class=\"wp-block-list\">\n<li>From the Manage teams window expand the <strong>Archived<\/strong> section at the bottom on the list of <strong>Active <\/strong>Teams.<\/li>\n\n\n\n<li>From the list of teams select the <strong>&#8230;<\/strong> ellipsis\/ hotdog button next to the team you need to restore.<\/li>\n\n\n\n<li>Select <strong>Restore team<\/strong>.<\/li>\n<\/ul>\n<\/div><\/div>\n\n\n\n<div style=\"height:15px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n\n\n\n<h5 class=\"wp-block-heading\">Creating new teams<\/h5>\n\n\n\n<div class=\"wp-block-media-text alignwide is-stacked-on-mobile\" style=\"grid-template-columns:38% auto\"><figure class=\"wp-block-media-text__media\"><img loading=\"lazy\" decoding=\"async\" width=\"1024\" height=\"445\" src=\"https:\/\/blogs.loucoll.ac.uk\/learningtechnology\/files\/2021\/09\/Choose-a-team-type-1024x445.png\" alt=\"Choose a team type screen shot\n\" class=\"wp-image-6346 size-full\" srcset=\"https:\/\/blogs.loucoll.ac.uk\/learningtechnology\/files\/2021\/09\/Choose-a-team-type-1024x445.png 1024w, https:\/\/blogs.loucoll.ac.uk\/learningtechnology\/files\/2021\/09\/Choose-a-team-type-300x130.png 300w, https:\/\/blogs.loucoll.ac.uk\/learningtechnology\/files\/2021\/09\/Choose-a-team-type-768x334.png 768w, https:\/\/blogs.loucoll.ac.uk\/learningtechnology\/files\/2021\/09\/Choose-a-team-type.png 1106w\" sizes=\"auto, (max-width: 1024px) 100vw, 1024px\" \/><\/figure><div class=\"wp-block-media-text__content\">\n<ul class=\"wp-block-list\">\n<li>Select<strong> Join or create a <\/strong>team:\n<ul class=\"wp-block-list\">\n<li>in Grid view this is at the top right of the window.<\/li>\n\n\n\n<li>in <strong>List <\/strong>view this is at the bottom below the list of Teams.<\/li>\n<\/ul>\n<\/li>\n\n\n\n<li>Select <strong>Create a team<\/strong> then appropriate team type.<\/li>\n<\/ul>\n\n\n\n<p>*<strong>Note: <\/strong>It is essential that you choose the correct Team type as this cannot be changed later. Select <strong>Class<\/strong> for teaching pages.<\/p>\n<\/div><\/div>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Use an appropriate name using the guidelines identified above.<\/li>\n\n\n\n<li>Add a clear description of what the team will be used for.<\/li>\n\n\n\n<li>Select the<strong> Create a team using an existing team as a template<\/strong> if you would like to use the same structure and channels as an existing Teams site.<br><br>*<strong>Note:<\/strong> You will need to be an owner of the site and existing owners and members will not be added.<br><\/li>\n\n\n\n<li>Select <strong>Next<\/strong>.<\/li>\n\n\n\n<li>You can now add any <strong>Students <\/strong>and <strong>Teachers <\/strong>to the course. <\/li>\n\n\n\n<li>Your site is now ready to use.<\/li>\n<\/ul>\n\n\n\n<div style=\"height:15px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n\n\n\n<h5 class=\"wp-block-heading\">Renaming Existing Sites<\/h5>\n\n\n\n<p>To rename a site and add the prefix to one of your existing sites you will need to edit the Team. To do this:<\/p>\n\n\n\n<div class=\"wp-block-media-text alignwide is-stacked-on-mobile\" style=\"grid-template-columns:37% auto\"><figure class=\"wp-block-media-text__media\"><img loading=\"lazy\" decoding=\"async\" width=\"542\" height=\"409\" src=\"https:\/\/blogs.loucoll.ac.uk\/learningtechnology\/files\/2021\/12\/edit-team.jpg\" alt=\"\" class=\"wp-image-6767 size-full\" srcset=\"https:\/\/blogs.loucoll.ac.uk\/learningtechnology\/files\/2021\/12\/edit-team.jpg 542w, https:\/\/blogs.loucoll.ac.uk\/learningtechnology\/files\/2021\/12\/edit-team-300x226.jpg 300w\" sizes=\"auto, (max-width: 542px) 100vw, 542px\" \/><\/figure><div class=\"wp-block-media-text__content\">\n<ol class=\"wp-block-list\">\n<li>Locate the site you wish to edit.<\/li>\n\n\n\n<li>Select &#8230; ellipsis\/ hotdog button next to the name. <\/li>\n\n\n\n<li>Select<strong> Edit team<\/strong>.<\/li>\n\n\n\n<li>In the Team name box add the prefix as shown above.<\/li>\n\n\n\n<li>Select <strong>update<\/strong>.<\/li>\n<\/ol>\n<\/div><\/div>\n\n\n\n<div style=\"height:15px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n\n\n\n<hr class=\"wp-block-separator has-alpha-channel-opacity is-style-wide\" \/>\n\n\n\n<h4 class=\"wp-block-heading\">Help and Support<\/h4>\n\n\n\n<div class=\"wp-block-media-text alignwide is-stacked-on-mobile is-vertically-aligned-center\" style=\"grid-template-columns:21% auto\"><figure class=\"wp-block-media-text__media\"><a href=\"https:\/\/blogs.loucoll.ac.uk\/learningtechnology\/contact-us\/\" target=\"_blank\" rel=\"noopener\"><img decoding=\"async\" src=\"https:\/\/blogs.loucoll.ac.uk\/learningtechnology\/files\/2021\/06\/GettyImages-1271748762-1024x1024.jpg\" alt=\"Message icon\" class=\"wp-image-6229 size-full\" \/><\/a><\/figure><div class=\"wp-block-media-text__content\">\n<p>As always contact the&nbsp;<a rel=\"noreferrer noopener\" href=\"https:\/\/blogs.loucoll.ac.uk\/learningtechnology\/contact-us\/\" target=\"_blank\">Digital Learning Team<\/a>&nbsp;to find out more information, guidance, and support.<\/p>\n<\/div><\/div>\n","protected":false},"excerpt":{"rendered":"<p>Introduction At the start of each academic year, lecturers are responsible for managing their Microsoft Team sites. Staff should archive all of the Teams sites used for teaching in 2022\/23 with the exception of courses continuing in 2023\/24 that include the same students. This is to ensure that students are &hellip;<\/p>\n","protected":false},"author":119,"featured_media":8081,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"footnotes":""},"categories":[148],"tags":[183,169],"class_list":["post-8076","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-microsoft-teams","tag-rollover","tag-teams"],"acf":[],"_links":{"self":[{"href":"https:\/\/blogs.loucoll.ac.uk\/learningtechnology\/wp-json\/wp\/v2\/posts\/8076","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/blogs.loucoll.ac.uk\/learningtechnology\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/blogs.loucoll.ac.uk\/learningtechnology\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/blogs.loucoll.ac.uk\/learningtechnology\/wp-json\/wp\/v2\/users\/119"}],"replies":[{"embeddable":true,"href":"https:\/\/blogs.loucoll.ac.uk\/learningtechnology\/wp-json\/wp\/v2\/comments?post=8076"}],"version-history":[{"count":6,"href":"https:\/\/blogs.loucoll.ac.uk\/learningtechnology\/wp-json\/wp\/v2\/posts\/8076\/revisions"}],"predecessor-version":[{"id":8104,"href":"https:\/\/blogs.loucoll.ac.uk\/learningtechnology\/wp-json\/wp\/v2\/posts\/8076\/revisions\/8104"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/blogs.loucoll.ac.uk\/learningtechnology\/wp-json\/wp\/v2\/media\/8081"}],"wp:attachment":[{"href":"https:\/\/blogs.loucoll.ac.uk\/learningtechnology\/wp-json\/wp\/v2\/media?parent=8076"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/blogs.loucoll.ac.uk\/learningtechnology\/wp-json\/wp\/v2\/categories?post=8076"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/blogs.loucoll.ac.uk\/learningtechnology\/wp-json\/wp\/v2\/tags?post=8076"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}