{"id":7593,"date":"2023-02-01T15:09:28","date_gmt":"2023-02-01T15:09:28","guid":{"rendered":"https:\/\/blogs.loucoll.ac.uk\/learningtechnology\/?p=7593"},"modified":"2023-02-01T15:09:28","modified_gmt":"2023-02-01T15:09:28","slug":"best-practice-for-new-stream-on-sharepoint","status":"publish","type":"post","link":"https:\/\/blogs.loucoll.ac.uk\/learningtechnology\/2023\/02\/01\/best-practice-for-new-stream-on-sharepoint\/","title":{"rendered":"Best practice for new Stream (on SharePoint)"},"content":{"rendered":"\n<p>Since Microsoft migrated Classic Stream to the new Stream on SharePoint, we have noticed a lot of changes and thought it would be good to set out the best practice for new Stream (on SharePoint). Watch the video below or you can find out more below.<\/p>\n\n\n\n<figure class=\"wp-block-embed is-type-video is-provider-youtube wp-block-embed-youtube wp-embed-aspect-16-9 wp-has-aspect-ratio\"><div class=\"wp-block-embed__wrapper\">\n<iframe loading=\"lazy\" title=\"Best practice for new Stream (on SharePoint)\" width=\"439\" height=\"247\" src=\"https:\/\/www.youtube.com\/embed\/-J_yGRG3qH4?feature=oembed\" frameborder=\"0\" allow=\"accelerometer; autoplay; clipboard-write; encrypted-media; gyroscope; picture-in-picture; web-share\" referrerpolicy=\"strict-origin-when-cross-origin\" allowfullscreen><\/iframe>\n<\/div><\/figure>\n\n\n\n<h4 class=\"wp-block-heading\">Creating a centralised folder for your student video resources<\/h4>\n\n\n\n<p>We recommend creating a centralised folder for your student video resources, on a team site that will not be removed each year, for example, a staff area.<\/p>\n\n\n\n<p>In the folder, you can store all your team&#8217;s video resources for students.<\/p>\n\n\n\n<p>Creating one folder where all staff can upload files will mean valuable resources are not lost when team members leave.<\/p>\n\n\n\n<p>Adding additional access for all students will ensure a minimal amount of admin to maintain access as students start or leave. Permissions will cascade down to all subfolders and files as well, again reducing admin.<\/p>\n\n\n\n<p>To start, navigate to the Teams site you are going to use. This should be a staff space to facilitate continuity.<\/p>\n\n\n<div class=\"wp-block-image\">\n<figure class=\"alignleft size-full is-resized\"><a href=\"https:\/\/blogs.loucoll.ac.uk\/learningtechnology\/files\/2023\/01\/New.png\"><img loading=\"lazy\" decoding=\"async\" src=\"https:\/\/blogs.loucoll.ac.uk\/learningtechnology\/files\/2023\/01\/New.png\" alt=\"New button from Teams (Files)\" class=\"wp-image-7596\" width=\"94\" height=\"31\" \/><\/a><\/figure>\n<\/div>\n\n<div class=\"wp-block-image\">\n<figure class=\"alignleft size-full is-resized\"><a href=\"http:\/\/blogs.loucoll.ac.uk\/learningtechnology\/files\/2023\/01\/Folder.png\"><img loading=\"lazy\" decoding=\"async\" src=\"http:\/\/blogs.loucoll.ac.uk\/learningtechnology\/files\/2023\/01\/Folder.png\" alt=\"Folder button in Teams (files)\" class=\"wp-image-7597\" width=\"98\" height=\"31\" \/><\/a><\/figure>\n<\/div>\n\n\n<p>Select the <strong>Files <\/strong>tab, select <strong>New<\/strong>, select <strong>Folder<\/strong>, enter the name for the folder for example \u2018Student video resources\u2019 then select <strong>Create<\/strong>.<\/p>\n\n\n\n<figure class=\"wp-block-image size-full is-resized\"><a href=\"https:\/\/blogs.loucoll.ac.uk\/learningtechnology\/files\/2023\/01\/Show-actions-cropped.png\"><img loading=\"lazy\" decoding=\"async\" src=\"https:\/\/blogs.loucoll.ac.uk\/learningtechnology\/files\/2023\/01\/Show-actions-cropped.png\" alt=\"Folder within Teams files showing Ellipses (3 dots) button\" class=\"wp-image-7598\" width=\"540\" height=\"39\" srcset=\"https:\/\/blogs.loucoll.ac.uk\/learningtechnology\/files\/2023\/01\/Show-actions-cropped.png 720w, https:\/\/blogs.loucoll.ac.uk\/learningtechnology\/files\/2023\/01\/Show-actions-cropped-300x22.png 300w\" sizes=\"auto, (max-width: 540px) 100vw, 540px\" \/><\/a><\/figure>\n\n\n\n<div style=\"height:15px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n\n\n\n<p>Once the folder is created select the <strong>ellipses<\/strong> (3 dots) button, then select <strong>Manage access<\/strong> from the pop-up menu and the window will open.<\/p>\n\n\n\n<p>Select the <strong>+<\/strong> icon next to <strong>Direct access<\/strong> to Grant access, in the grant access window type in \u201cStudents\u201d and select the student group.<\/p>\n\n\n<div class=\"wp-block-image\">\n<figure class=\"alignleft size-full is-resized\"><a href=\"https:\/\/blogs.loucoll.ac.uk\/learningtechnology\/files\/2023\/01\/Manage-actions.png\"><img loading=\"lazy\" decoding=\"async\" src=\"https:\/\/blogs.loucoll.ac.uk\/learningtechnology\/files\/2023\/01\/Manage-actions.png\" alt=\"Manage access window (to the folder) in Teams\" class=\"wp-image-7599\" width=\"317\" height=\"353\" srcset=\"https:\/\/blogs.loucoll.ac.uk\/learningtechnology\/files\/2023\/01\/Manage-actions.png 478w, https:\/\/blogs.loucoll.ac.uk\/learningtechnology\/files\/2023\/01\/Manage-actions-270x300.png 270w\" sizes=\"auto, (max-width: 317px) 100vw, 317px\" \/><\/a><\/figure>\n<\/div>\n\n<div class=\"wp-block-image\">\n<figure class=\"alignleft size-full is-resized\"><a href=\"https:\/\/blogs.loucoll.ac.uk\/learningtechnology\/files\/2023\/01\/Students-Group.png\"><img loading=\"lazy\" decoding=\"async\" src=\"https:\/\/blogs.loucoll.ac.uk\/learningtechnology\/files\/2023\/01\/Students-Group.png\" alt=\"Students group (from in Teams permissions)\" class=\"wp-image-7600\" width=\"159\" height=\"56\" \/><\/a><\/figure>\n<\/div>\n\n\n<p><\/p>\n\n\n\n<p><\/p>\n\n\n\n<p><\/p>\n\n\n\n<figure class=\"wp-block-image size-full is-resized\"><a href=\"https:\/\/blogs.loucoll.ac.uk\/learningtechnology\/files\/2023\/01\/Can-View-and-notify.png\"><img loading=\"lazy\" decoding=\"async\" src=\"https:\/\/blogs.loucoll.ac.uk\/learningtechnology\/files\/2023\/01\/Can-View-and-notify.png\" alt=\"Grant access window, Pencil setting with options who can 'Can edit' Can view' in Teams.\" class=\"wp-image-7601\" width=\"351\" height=\"165\" srcset=\"https:\/\/blogs.loucoll.ac.uk\/learningtechnology\/files\/2023\/01\/Can-View-and-notify.png 474w, https:\/\/blogs.loucoll.ac.uk\/learningtechnology\/files\/2023\/01\/Can-View-and-notify-300x141.png 300w\" sizes=\"auto, (max-width: 351px) 100vw, 351px\" \/><\/a><\/figure>\n\n\n\n<div style=\"height:10px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n\n\n\n<p>From the pencil make sure you set access to<strong> Can view<\/strong><\/p>\n\n\n\n<p>It is <strong>ESSENTIAL <\/strong>you untick <strong>Notify people <\/strong>otherwise you will notify every student within the college via email.<\/p>\n\n\n\n<p>Finally, select the <strong>Grant access <\/strong>button to process these permissions.<\/p>\n\n\n\n<p>Now you have set up the main folder and added the permissions, you can now add your subfolders and files and the permissions will cascade down providing the correct access for everything.<\/p>\n\n\n\n<h4 class=\"wp-block-heading\">Adding your existing videos from OneDrive<\/h4>\n\n\n\n<p>It is possible to move a single file or an entire folder to a new location as needed. You may want to move video files currently stored on your personal work OneDrive or Recordings you have made straight into new Stream or Teams Recordings.<\/p>\n\n\n\n<p>To do this navigate to your OneDrive using a web browser, Chrome or Edge for example, find the folder where your videos are located for example the <strong>Stream Migrated Videos <\/strong>folder.<\/p>\n\n\n<div class=\"wp-block-image\">\n<figure class=\"alignleft size-full is-resized\"><a href=\"https:\/\/blogs.loucoll.ac.uk\/learningtechnology\/files\/2023\/01\/Recordings-Folder.png\"><img loading=\"lazy\" decoding=\"async\" src=\"https:\/\/blogs.loucoll.ac.uk\/learningtechnology\/files\/2023\/01\/Recordings-Folder.png\" alt=\"Selected folder in OneDrive Blue ticked.\" class=\"wp-image-7613\" width=\"247\" height=\"40\" \/><\/a><\/figure>\n<\/div>\n\n<div class=\"wp-block-image\">\n<figure class=\"alignleft size-full is-resized\"><a href=\"https:\/\/blogs.loucoll.ac.uk\/learningtechnology\/files\/2023\/01\/Select-files.png\"><img loading=\"lazy\" decoding=\"async\" src=\"https:\/\/blogs.loucoll.ac.uk\/learningtechnology\/files\/2023\/01\/Select-files.png\" alt=\"Selected file in OneDrive Blue ticked.\" class=\"wp-image-7614\" width=\"101\" height=\"40\" \/><\/a><\/figure>\n<\/div>\n\n<div class=\"wp-block-image\">\n<figure class=\"alignleft size-full\"><a href=\"https:\/\/blogs.loucoll.ac.uk\/learningtechnology\/files\/2023\/01\/move-to.png\"><img loading=\"lazy\" decoding=\"async\" width=\"127\" height=\"40\" src=\"https:\/\/blogs.loucoll.ac.uk\/learningtechnology\/files\/2023\/01\/move-to.png\" alt=\"Move to button in OneDrive\" class=\"wp-image-7616\" \/><\/a><\/figure>\n<\/div>\n\n\n<p>You can then either select the folder or particular files within it by ticking the circle to the left of the folder or file name, you can select as many folders or files as needed, then select <strong>Move to <\/strong>at the top of the page.<\/p>\n\n\n\n<p>Select the team where you want to move the items to, from the <strong>Quick access<\/strong> list on the left, if the team isn\u2019t there select <strong>More places\u2026<\/strong><\/p>\n\n\n\n<figure class=\"wp-block-image size-large is-resized\"><a href=\"https:\/\/blogs.loucoll.ac.uk\/learningtechnology\/files\/2023\/01\/Move-here.png\"><img loading=\"lazy\" decoding=\"async\" src=\"https:\/\/blogs.loucoll.ac.uk\/learningtechnology\/files\/2023\/01\/Move-here-1024x625.png\" alt=\"Move items directory in OneDrive when moving file or folder\" class=\"wp-image-7620\" width=\"616\" height=\"377\" srcset=\"https:\/\/blogs.loucoll.ac.uk\/learningtechnology\/files\/2023\/01\/Move-here-1024x625.png 1024w, https:\/\/blogs.loucoll.ac.uk\/learningtechnology\/files\/2023\/01\/Move-here-300x183.png 300w, https:\/\/blogs.loucoll.ac.uk\/learningtechnology\/files\/2023\/01\/Move-here-768x469.png 768w, https:\/\/blogs.loucoll.ac.uk\/learningtechnology\/files\/2023\/01\/Move-here.png 1396w\" sizes=\"auto, (max-width: 616px) 100vw, 616px\" \/><\/a><\/figure>\n\n\n\n<p>Locate the folder from the directory and select it, once you have done this select the <strong>Move here <\/strong>button and the folder or files you selected will move to the new destination.<\/p>\n\n\n\n<p>Now, the files may fail to move and you may receive a notification stating \u2018The file or folder contains properties that will be lost at the new destination\u2019 this is to do with Metadata and you can just select <strong>Move anyway<\/strong> and the files will move.<\/p>\n\n\n\n<p>You can also move files from inside Stream, with the video open that you wish to move, select the Move to button at the top of the window and follow the same process as before and your video will move to the new destination.<\/p>\n\n\n\n<hr class=\"wp-block-separator has-alpha-channel-opacity is-style-wide\" \/>\n\n\n\n<h4 class=\"wp-block-heading\"><strong>Help and Support<\/strong><\/h4>\n\n\n\n<div class=\"wp-block-media-text alignwide is-stacked-on-mobile is-vertically-aligned-center\" style=\"grid-template-columns:20% auto\"><figure class=\"wp-block-media-text__media\"><a href=\"https:\/\/blogs.loucoll.ac.uk\/learningtechnology\/contact-us\/\" target=\"_blank\" rel=\"noopener\"><img decoding=\"async\" src=\"https:\/\/blogs.loucoll.ac.uk\/learningtechnology\/files\/2021\/06\/GettyImages-1271748762-1024x1024.jpg\" alt=\"Message icon\" class=\"wp-image-6229 size-full\" \/><\/a><\/figure><div class=\"wp-block-media-text__content\">\n<p>As always contact the <a rel=\"noreferrer noopener\" href=\"https:\/\/blogs.loucoll.ac.uk\/learningtechnology\/contact-us\/\" data-type=\"mailto\" target=\"_blank\">Digital Learning Team<\/a> for more information, guidance, and support.<\/p>\n<\/div><\/div>\n","protected":false},"excerpt":{"rendered":"<p>Since Microsoft migrated Classic Stream to the new Stream on SharePoint, we have noticed a lot of changes and thought it would be good to set out the best practice for new Stream (on SharePoint). Watch the video below or you can find out more below. Creating a centralised folder &hellip;<\/p>\n","protected":false},"author":119,"featured_media":7392,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"footnotes":""},"categories":[140,141,153,228,150],"tags":[130,227,176,31],"class_list":["post-7593","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-microsoft-365","category-microsoft-stream","category-news","category-onedrive","category-top-tip","tag-microsoft-365","tag-onedrive","tag-stream","tag-video"],"acf":[],"_links":{"self":[{"href":"https:\/\/blogs.loucoll.ac.uk\/learningtechnology\/wp-json\/wp\/v2\/posts\/7593","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/blogs.loucoll.ac.uk\/learningtechnology\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/blogs.loucoll.ac.uk\/learningtechnology\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/blogs.loucoll.ac.uk\/learningtechnology\/wp-json\/wp\/v2\/users\/119"}],"replies":[{"embeddable":true,"href":"https:\/\/blogs.loucoll.ac.uk\/learningtechnology\/wp-json\/wp\/v2\/comments?post=7593"}],"version-history":[{"count":24,"href":"https:\/\/blogs.loucoll.ac.uk\/learningtechnology\/wp-json\/wp\/v2\/posts\/7593\/revisions"}],"predecessor-version":[{"id":7632,"href":"https:\/\/blogs.loucoll.ac.uk\/learningtechnology\/wp-json\/wp\/v2\/posts\/7593\/revisions\/7632"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/blogs.loucoll.ac.uk\/learningtechnology\/wp-json\/wp\/v2\/media\/7392"}],"wp:attachment":[{"href":"https:\/\/blogs.loucoll.ac.uk\/learningtechnology\/wp-json\/wp\/v2\/media?parent=7593"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/blogs.loucoll.ac.uk\/learningtechnology\/wp-json\/wp\/v2\/categories?post=7593"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/blogs.loucoll.ac.uk\/learningtechnology\/wp-json\/wp\/v2\/tags?post=7593"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}