{"id":11421,"date":"2026-03-20T10:23:32","date_gmt":"2026-03-20T10:23:32","guid":{"rendered":"https:\/\/blogs.loucoll.ac.uk\/learningtechnology\/?p=11421"},"modified":"2026-03-20T10:23:32","modified_gmt":"2026-03-20T10:23:32","slug":"set-up-a-personal-booking-page-with-microsoft-bookings","status":"publish","type":"post","link":"https:\/\/blogs.loucoll.ac.uk\/learningtechnology\/2026\/03\/20\/set-up-a-personal-booking-page-with-microsoft-bookings\/","title":{"rendered":"Set up a personal booking page with Microsoft Bookings"},"content":{"rendered":"\n

The Microsoft Bookings personal booking page<\/strong> offers a powerful, simple, and customisable way to book meetings without endless email threads. Students or colleagues can schedule time with you based on your availability preferences.<\/p>\n\n\n\n

Ideal for 1:1 meetings, supervision, catch\u2011ups, or mentoring sessions. It integrates directly with your Outlook calendar, ensuring appointments automatically appear with all relevant details.<\/p>\n\n\n\n

<\/div>\n\n\n\n
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Setting Up Your Personal Booking Page in Outlook<\/strong><\/h5>\n\n\n\n

You can access Microsoft <\/strong>Bookings in Outlook on the web or via the More Apps<\/b> icon (see 1 and 2) <\/em>on the desktop version of Outlook.<\/p>\n\n\n\n

\"Screenshot<\/a><\/figure>\n\n\n\n
<\/div>\n\n\n\n

Once you have opened Bookings, you\u2019ll see the Welcome<\/strong> page.<\/p>\n\n\n\n

Let’s create your first booking!<\/strong><\/p>\n\n\n\n

\n
<\/div>\n\n\n\n
\n
    \n
  1. From the Personal Booking page<\/strong> section, select Create meeting type<\/strong>.<\/li>\n<\/ol>\n<\/div>\n\n\n\n
    <\/div>\n<\/div>\n\n\n\n
    \"Screenshot<\/a><\/figure>\n\n\n\n
    <\/div>\n\n\n\n
    \n
    <\/div>\n\n\n\n
    \n
      \n
    1. Add Title<\/strong> – Name your meeting e.g “March One-to-Ones”.<\/li>\n\n\n\n
    2. Book time to connect with me<\/strong> – Type in any instructions for the person booking the meeting.<\/li>\n\n\n\n
    3. Location setting<\/strong> – As required (Toggle on Team meeting or type a specific room number.)<\/li>\n\n\n\n
    4. Set a meeting duration: 15, 30, 45<\/em> minutes. This can also be customised.<\/li>\n\n\n\n
    5. Select Public<\/strong> for the meetings to appear on your booking page.<\/li>\n<\/ol>\n<\/div>\n\n\n\n
      \n
      \"screenshot<\/a><\/figure>\n<\/div>\n<\/div>\n\n\n\n
      <\/div>\n\n\n\n
      \n
      <\/div>\n\n\n\n
      \n
        \n
      1. Schedule Customisation – From the drop-down menu, change this to Use customised availability hours<\/strong>. You can then set your availability.<\/li>\n<\/ol>\n<\/div>\n\n\n\n
        <\/div>\n<\/div>\n\n\n
        \n
        \"Screenshot<\/a><\/figure>\n<\/div>\n\n\n
        <\/div>\n\n\n\n

        Schedule Customisation and Advanced Features<\/strong><\/h2>\n\n\n
        \n
        \"Screenshot<\/a><\/figure>\n<\/div>\n\n\n

        If you would like to set your meetings with buffer times<\/strong>, then you will need to use the Advanced Options<\/strong> menu. <\/p>\n\n\n\n

        This will allow you to add a break on either side of the meeting.<\/p>\n\n\n\n

        Minimum <\/strong>and maximum lead time<\/strong> lets you set at what point a person can book a meeting with you. <\/p>\n\n\n\n

        In our example, a lecturer wants to set up their meetings between 10 AM and 12 PM on Tuesday and Thursday. They set these times up under Schedule Customisation<\/strong>. <\/p>\n\n\n\n

        From Advanced Options<\/strong>, they set up Buffer time before meeting<\/strong> of 5 minutes and Buffer time after meeting<\/strong> of 10 minutes. The lecturer does not want the meeting to go over 12 o’clock due to other commitments. As the meetings are 15 minutes long with a buffer time of 10 and 5 minutes on either side, they Limit the start time to<\/strong> 30 minute intervals so it will not run over 12PM. This means a meeting at 11.40 AM could not be booked.<\/p>\n\n\n\n

        The lecturer also set the minimum lead time<\/strong> to 1 day or 24 hours to prevent students booking in at the last moment without allowing preparation time. The maximum lead time <\/strong>of 14 days is set so students cannot book too far ahead.<\/p>\n\n\n\n

        <\/div>\n\n\n\n
        <\/div>\n\n\n\n
        \n\n\n\n
        <\/div>\n\n\n\n

        Saving and Sharing Your Bookings Page<\/strong><\/h4>\n\n\n
        \n
        \"Bookings<\/a><\/figure>\n<\/div>\n\n\n

        When you have completed your booking form, you are now ready to share the link so students or colleagues can book a session with you. Don’t forget to select the save<\/strong> button in the top right corner of the page before you start sharing.<\/p>\n\n\n\n

        <\/div>\n\n\n
        \n
        \"Screenshot<\/a><\/figure>\n<\/div>\n\n\n

        Once your meeting has been saved, you will automatically be sent back to your Personal booking page<\/strong>. Select the meeting you would like to share <\/strong>using the Share <\/strong>button (circled in red on the image).<\/p>\n\n\n\n

        <\/div>\n\n\n
        \n
        \"Screenshot<\/a><\/figure>\n<\/div>\n\n\n

        The Share meeting type<\/strong> pop-up window will open. Here, you can either select the copy<\/strong> button (1) to copy your booking link or alternatively, use the email<\/strong> button (2) to send the booking link directly to colleagues.<\/p>\n\n\n\n

        <\/div>\n\n\n\n
        \n\n\n\n

        Help and Support<\/strong><\/h4>\n\n\n\n
        \"Message<\/a><\/figure>
        \n

        As always, contact the Digital Learning Team<\/a> for more information, guidance, and support. You can also book a coaching session here: Digital Learning Coaching<\/a>.<\/p>\n<\/div><\/div>\n","protected":false},"excerpt":{"rendered":"

        The Microsoft Bookings personal booking page offers a powerful, simple, and customisable way to book meetings without endless email threads. Students or colleagues can schedule time with you based on your availability preferences. Ideal for 1:1 meetings, supervision, catch\u2011ups, or mentoring sessions. It integrates directly with your Outlook calendar, ensuring …<\/p>\n","protected":false},"author":134,"featured_media":11469,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"footnotes":""},"categories":[356,140,353,156],"tags":[359,352,361,360,86],"class_list":["post-11421","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-business-support","category-microsoft-365","category-outlook","category-teaching-learning-assessment","tag-bookings","tag-calendar","tag-meetings","tag-microsoft-bookings","tag-outlook"],"acf":[],"_links":{"self":[{"href":"https:\/\/blogs.loucoll.ac.uk\/learningtechnology\/wp-json\/wp\/v2\/posts\/11421","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/blogs.loucoll.ac.uk\/learningtechnology\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/blogs.loucoll.ac.uk\/learningtechnology\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/blogs.loucoll.ac.uk\/learningtechnology\/wp-json\/wp\/v2\/users\/134"}],"replies":[{"embeddable":true,"href":"https:\/\/blogs.loucoll.ac.uk\/learningtechnology\/wp-json\/wp\/v2\/comments?post=11421"}],"version-history":[{"count":94,"href":"https:\/\/blogs.loucoll.ac.uk\/learningtechnology\/wp-json\/wp\/v2\/posts\/11421\/revisions"}],"predecessor-version":[{"id":11535,"href":"https:\/\/blogs.loucoll.ac.uk\/learningtechnology\/wp-json\/wp\/v2\/posts\/11421\/revisions\/11535"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/blogs.loucoll.ac.uk\/learningtechnology\/wp-json\/wp\/v2\/media\/11469"}],"wp:attachment":[{"href":"https:\/\/blogs.loucoll.ac.uk\/learningtechnology\/wp-json\/wp\/v2\/media?parent=11421"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/blogs.loucoll.ac.uk\/learningtechnology\/wp-json\/wp\/v2\/categories?post=11421"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/blogs.loucoll.ac.uk\/learningtechnology\/wp-json\/wp\/v2\/tags?post=11421"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}